You can also add a direct Scan shortcut onto your home screen by pressing and holding any empty space, selecting Widgets, and then looking for the "Drive Scan" option. You can find it by opening the Drive app and tapping the blue "+" icon in the bottom-right corner and then selecting "Scan." Drive has an out-of-sight option for scanning documents via your smartphone's camera and then saving them as PDF files within your cloud storage. Our first Android scanning method is part of an app that's probably on your phone already: Google Drive. Google actually offers two useful tools for scanning and managing physical papers-and both can come in quite handy when you find yourself needing to save or share any sort of document, card or receipt. Our phones can do so much, in fact, that I'd wager hardly anyone actually takes advantage of all their mobile-productivity powers.Ĭase in point: One easily overlooked way your phone can save you time and frustration is by serving as a quick 'n' simple on-the-go document scanner. (Keep in mind that while the electronic copies of some documents may not be suitable for official use, you can use them yourself for quick reference.It's kind of astonishing when you stop and think about all the once-cumbersome tasks our smartphones have simplified.įrom check depositing to audio recording and even airplane boarding, our tiny pocket computers have truly become all-in-one life organizers and productivity machines. In addition to vital records, consider other papers you’ve saved over the years and might want to share, like old letters, certificates, diplomas, newspaper clippings, heirloom family photographs and other sentimental souvenirs tucked away in albums or boxes. Gather all the documents you want to digitize.
And even if you don’t have a document scanner, you can create your personal archive with a smartphone, a few apps and a bit of time. Scanning copies of your personal papers creates a digital archive that can also be used as a backup, especially if you have the files password-protected and stored in a secure location. But even if you’re already backing up your digital files, do you have a backup plan for your one-of-a-kind documents and photos that you have only on paper - like birth certificates, marriage licenses and military-discharge papers? While this week’s World Backup Day is typically celebrated most by hard-drive makers and data-storage services, it’s supposed to make people remember to back up their computers.
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